Sales Coordinator — Job Summary

Company: Green Pharma Labs

Location: Miami, FL

Job Type: Full-Time

Salary: $40k+ Experience Depending

Position Overview

Green Pharma Labs is seeking a highly organized and detail-oriented Sales & R&D Coordinator to support our sales and manufacturing operations. This role plays a critical part in ensuring customer orders move efficiently from product development → quote → production → delivery → reconciliation.

The Sales Coordinator works closely with Sales, Production, QA, Finance, and R&D to maintain accurate records, coordinate internal workflows, and ensure customers receive timely updates regarding their orders and deliveries.

This position is ideal for someone who enjoys working managing multiple projects, and serving as a key communication bridge between internal teams and customers.

Key Responsibilities

• Assist with preparation and entry of sales orders and quotes

• Maintain accurate records in Odoo CRM and Sales modules

• Complete and close Manufacturing Orders in Odoo after production and QA release

• Track production status, shipment schedules, and delivery confirmations

• Communicate shipment and delivery updates to customers

• Reconcile order quantities, shipments, and invoices with customers

• Maintain organized documentation for all orders and customer projects

• Coordinate with internal teams including Production, QA, Finance, and R&D

• Support new product development coordination between sales and R&D when needed

Qualifications

• Strong organizational and administrative skills

• Excellent attention to detail and accuracy

• Ability to manage multiple tasks and coordinate across departments

• Strong written and verbal communication skills

• Experience with CRM or ERP systems (Odoo experience is a plus)

• Proficiency in Microsoft Excel or similar tools

What We’re Looking For

The ideal candidate is:

• Highly organized and process-driven

• Comfortable working with data and systems

• Proactive in communication and problem solving

• Able to coordinate between multiple teams and priorities

• Focused on accuracy, accountability, and customer satisfaction

Join Green Pharma Labs and become part of a growing team focused on operational excellence, product innovation, and long-term customer partnerships.

Quality Manager – Job Description Summary

The Quality Manager is responsible for overseeing and maintaining the company’s Quality Management System (QMS) to ensure compliance with regulatory requirements, Good Manufacturing Practices (cGMP), and internal standard operating procedures. This role ensures that all manufacturing, packaging, testing, and documentation processes meet established quality standards and regulatory guidelines.

The Quality Manager leads quality assurance and quality control activities, including batch record review, product release, deviation investigations, corrective and preventive actions (CAPA), internal audits, and regulatory inspections. They work closely with production, warehouse, and R&D teams to ensure products are manufactured, tested, and packaged according to approved procedures and specifications.

In addition, the Quality Manager ensures that manufacturing areas, equipment, and processes meet cleanliness and compliance requirements before production begins and verifies that quality inspections, sampling, and testing are properly performed throughout the production process.

This position also manages quality documentation, training programs related to cGMP and SOP compliance, and continuous improvement initiatives to strengthen operational quality and product safety. The Quality Manager plays a critical role in protecting product integrity, ensuring regulatory compliance, and maintaining customer trust.